West Virginia superbill and invoice for LPC, LCSW, LMFT, and psychologists
This page is the same Therapist Invoice Generator generator with West Virginia selected. Out-of-network clients still need a superbill with your NPI, tax ID, West Virginia license number, CPT codes, ICD-10 diagnoses, place of service, and fees. Private-pay clients usually need a simpler invoice — toggle the document type above.
License titles used on West Virginia superbills
Independent counseling in West Virginia is commonly written as LPC. Also print the letters you actually hold: LPC, LICSW, LMFT, Licensed Psychologist. The board to match your number against is the West Virginia Board of Examiners in Counseling. License line hint: WV LPC #.
West Virginia uses LPC. Independent social work title is often LICSW.
Telehealth coding (national rules, used in West Virginia)
In-office sessions use place of service 11 and no telehealth modifier. Video visits with the client at home use POS 10 and modifier 95. If the client is not at home, use POS 02. Audio-only, when the payer allows it, is modifier 93. Do not pair POS 11 with modifier 95.
Sales tax on therapy in West Virginia
Professional counseling is generally exempt. West Virginia taxes many services by default — confirm healthcare exemptions with a local preparer if you also bill non-clinical work. This generator defaults tax to zero. Add a note, not a tax engine, if your situation is unusual (retail products, groups billed as events, etc.).
Interstate compacts (verify before you practice)
- Counseling Compact: Enacted (confirm if privileges are live)
- PSYPACT (psychologists): Active
- Social Work Compact: Enacted (confirm if privileges are live)
Enacted is not the same as operational. A compact privilege does not replace documenting the license or privilege you used on the date of service.
Any compact note for West Virginia?
The Counseling Compact is enacted. Privileges work only when both states are operational.
What to put on a West Virginia superbill
- Your legal name, LPC or other credential, practice address, phone
- NPI (Type 1) and EIN or SSN as tax ID
- West Virginia license number as printed by the West Virginia Board of Examiners in Counseling
- Client name, date of birth, member ID if they want reimbursement
- Each date of service, POS, CPT (90834 / 90837 / 90791 are the usual set), ICD-10, fee, amount paid
Orientation only — not billing, tax, or legal advice. Payer rules beat this page.
West Virginia private-practice clinicians use superbills for out-of-network (OON) insurance reimbursement and invoices for self-pay clients. This generator builds either document in the browser—no PHI upload—and downloads a PDF with rendering credential, West Virginia license number, NPI, CPT, ICD-10, place of service, and payment lines.
Select West Virginia defaults when your rendering authority and the client's location for the session are West Virginia (or another jurisdiction you are lawfully authorized to serve). Match the exact title on your board record. This page is workflow documentation only—not legal, billing, or tax advice.
License titles that belong on the form
West Virginia's independent counseling title is Licensed Professional Counselor (LPC). Independent social work titles often use LICSW. MFTs use LMFT; psychologists use Licensed Psychologist. Print the exact letters on your WVBEC (or sister-board) record.
Other titles commonly used on West Virginia superbills:
- LICSW — print the exact letters on your West Virginia license/board record.
- LMFT — print the exact letters on your West Virginia license/board record.
- Licensed Psychologist — print the exact letters on your West Virginia license/board record.
Exact credential dropdown strings:
`LPC` · `LICSW` · `LMFT` · `Licensed Psychologist`
Independently licensed clinicians list their own license only. Associates and provisionally licensed clinicians must use the associate/provisional title and should identify the supervisor when a payer asks. Do not put the independent title on the form during a supervised period.
Board, license number, lookup
Counselor licenses are issued by the West Virginia Board of Examiners in Counseling (WVBEC). Verify through the board's official site/tools and copy the license number exactly. Social work and psychology verify through their respective WV boards.
Official verification: https://wvbec.org/. Copy the license number exactly as shown. The generator hint WV LPC # is a placeholder—replace it with your real board number. Include individual NPI (and group NPI if applicable) plus EIN/SSN as the payer requires.
Interstate practice: Counseling Compact / PSYPACT / SW compact
Snapshot for 2026-09-14 (always re-check official maps):
- Counseling Compact — enacted (not yet operational for privileges). West Virginia appears on counselingcompact.gov/map/compact-states. Privileges are usable only when both home and remote states are live/operational—check the current live list before relying on a privilege.
- PSYPACT — yes. West Virginia participates for psychologists who hold required ASPPB authorizations (E.Passport / TAP as applicable). Confirm on psypact.gov. PSYPACT does not authorize counselor, social work, or MFT practice.
- Social Work Licensure Compact — enacted. West Virginia enacted the compact (SB 703; reported on swcompact.org news June/July 2026). Multistate SW licenses are not yet issuing.
Verify before you rely on it. Compact membership and privilege systems change. This page's flags are for generator defaults only.
Telehealth + place of service
For video psychotherapy superbills, use the place-of-service codes payers expect:
- POS 10 — patient at home
- POS 02 — telehealth other than home
- Modifier 95 — when the plan wants synchronous telemedicine marked
Do not code a video-only session as POS 11. A West Virginia license, a live Counseling Compact privilege naming West Virginia (when operational), or another lawful authorization must cover the client's location. Put your licensed practice address on the form even when the session is remote.
Sales tax on therapy invoices
West Virginia taxes many services by default, with exemptions for certain professional/health services. Professional counseling/psychotherapy is generally treated as nontaxable for sales-tax purposes when provided by licensed clinicians—but confirm edge cases (especially if you also bill non-clinical work) with the West Virginia State Tax Department or a local preparer. Leave tax at $0 on therapy-only invoices unless advised otherwise.
How to fill the West Virginia generator
- Choose Superbill or Invoice.
- Set jurisdiction to WV.
- Enter rendering name; select LPC (default) or another credential you currently hold from the dropdown.
- Complete practice demographics, NPI, tax ID, and West Virginia board license number.
- Add client member ID / DOB only if needed for the OON claim.
- Enter DOS, CPT, ICD-10, units, fees, and payments.
- Telehealth: POS 10 or 02; modifier 95 when required.
- Keep sales tax aligned with West Virginia rules (see tax section)—usually $0 on therapy-only fees unless local advice says otherwise.
- Download the PDF locally—nothing is uploaded.
Two worked West Virginia examples
West Virginia's paperwork runs through a dedicated counselor board — the WVBEC — and its tax posture deserves care: the state taxes many services by default, so the exemption for professional counseling is a conclusion to verify, not to assume. The two documents below come from a fictional Morgantown practice: one private-pay invoice, one out-of-network superbill. All identifiers are placeholders.
Example 1 — an in-office private-pay West Virginia invoice
An LPC sees a self-pay client for weekly 45-minute sessions in the office. No insurer is involved, so the document is an invoice — services, dates, charges, payments — and the diagnosis column can stay empty.
| Date of service | Service | CPT | POS | Charge | Paid |
|---|---|---|---|---|---|
| Jun 4 | Individual psychotherapy, 45 min | 90834 | 11 | $115.00 | $115.00 |
| Jun 11 | Individual psychotherapy, 45 min | 90834 | 11 | $115.00 | $115.00 |
| Jun 18 | Individual psychotherapy, 45 min | 90834 | 11 | $115.00 | $115.00 |
| Jun 25 | Individual psychotherapy, 45 min | 90834 | 11 | $115.00 | $115.00 |
| Sales tax (see below) | $0.00 | ||||
| Total | $460.00 | $460.00 | |||
POS 11 is accurate for office sessions. The tax line stays at $0.00 — professional counseling is generally treated as exempt — but the reason deserves a beat of attention: West Virginia taxes many services by default, so the exemption is something to confirm rather than assume, especially if you also bill non-clinical work. A local preparer can confirm the healthcare exemptions apply to your receipts. The credential is LPC, and the license field follows the WV LPC # hint — copy the number exactly as the WVBEC record displays it.
Example 2 — a telehealth out-of-network superbill
A second client in Huntington has a PPO and attends weekly by video from home. The document must satisfy an adjuster's checklist, so it becomes a superbill: the invoice fields plus diagnosis, telehealth coding, and the complete provider identity block.
| Date of service | CPT | Modifier | POS | ICD-10 | Charge | Paid |
|---|---|---|---|---|---|---|
| Sep 9 | 90791 | 95 | 10 | F41.1 | $145.00 | $145.00 |
| Sep 16 | 90834 | 95 | 10 | F41.1 | $115.00 | $115.00 |
| Sep 23 | 90834 | 95 | 10 | F41.1 | $115.00 | $115.00 |
| Sep 30 | 90834 | 95 | 10 | F41.1 | $115.00 | $115.00 |
| Total | $490.00 | $490.00 | ||||
The client joined from home, so POS 10 applies — telehealth from anywhere else would take 02, and 11 would falsely claim an office visit. Modifier 95 marks synchronous telemedicine for the plans that require it. The intake bills 90791; the 45-minute follow-ups bill 90834.
The provider block carries the rendering name with LPC, the license number copied verbatim from wvbec.org's official tools, NPI, practice address, and tax ID. If the rendering clinician were an independent clinical social worker, the credential would be LICSW — verified through a different West Virginia board. The paid column is populated because OON reimbursement repays actual expenditures.
Both parties were in West Virginia, so the state license sufficed. West Virginia has enacted the Counseling Compact — privileges require both home and remote states to be live on the Commission map before reliance — and participates in PSYPACT for psychologists holding ASPPB authorizations.
Common mistakes on West Virginia superbills
- Printing a supervised status as LPC. Associate and provisional credentials are not the independent title — print what WVBEC issued and identify the supervisor when the plan asks.
- Printing LCSW when the license says LICSW. West Virginia's independent clinical social work credential is LICSW — print the exact letters on the license, verified through the correct board.
- Assuming the tax line is automatic. West Virginia taxes many services by default — professional counseling is generally exempt, but confirm with a local preparer if you bill non-clinical work alongside therapy.
- Treating enacted compact status as live. West Virginia is a Counseling Compact member, but privileges require operational status on both ends — verify counselingcompact.gov first.
- Coding telehealth as POS 11. Use 10 for a client at home and 02 for telehealth elsewhere. POS 11 describes an office visit.
- Leaving the paid column blank. OON plans reimburse money already spent — a superbill without payments gives the adjuster nothing to act on.
FAQ
Any compact note for West Virginia?
The Counseling Compact is enacted. Privileges work only when both states are operational—check counselingcompact.gov.
Is West Virginia in the Counseling Compact?
West Virginia has enacted the compact but is not among the live/operational states as of this retrieval. Privileges work only when both home and remote states are live—check counselingcompact.gov.
Does West Virginia tax therapy sessions?
Professional counseling is generally treated as exempt, but WV taxes many services by default—confirm with a local preparer if your mix includes non-clinical taxable work. Default therapy-only invoices to $0 tax.
Can a West Virginia psychologist use PSYPACT?
West Virginia participates in PSYPACT. You still need active authorizations and must follow Commission rules—verify on psypact.gov.
What do OON payers want on a West Virginia superbill?
Name + West Virginia credential (LPC or as licensed), board license number, NPI, DOS, CPT, ICD-10, POS, charges, payments, and telehealth modifiers when required.
Why these sources matter
Every factual claim on this page traces back to a primary source: West Virginia Board of Examiners in Counseling, the official interstate-compact commissions, and West Virginia's own tax authority. That matters because out-of-network billing guidance ages badly — license titles get renamed, compacts add members, and taxable-service lists get amended. Secondhand summaries lag those changes by months. The links below are the records themselves, with the date each was checked, so you can re-verify anything here before you rely on it for a claim.
References
- Board. Retrieved 2026-09-14. wvbec.org
- License lookup. Retrieved 2026-09-14. wvbec.org
- Counseling Compact jurisdictions. Retrieved 2026-09-14. counselingcompact.gov
- Counseling Compact home (live list). Retrieved 2026-09-14. counselingcompact.gov
- PSYPACT map. Retrieved 2026-09-14. psypact.gov
- Social Work Compact jurisdictions. Retrieved 2026-09-14. swcompact.org
- Social Work Compact news (35 states / AK & WV). Retrieved 2026-09-14. swcompact.org
- Tax. Retrieved 2026-09-14. tax.wv.gov
Disclaimer
Educational formatting only—not legal, billing, tax, or clinical advice. Confirm licensure and telehealth authority with your West Virginia board, compact status with the official commissions, payer rules with the insurer, and tax treatment with the West Virginia tax agency or a qualified preparer.