Vermont superbill and invoice for LCMHC, LCSW, LMFT, and psychologists
This page is the same Therapist Invoice Generator generator with Vermont selected. Out-of-network clients still need a superbill with your NPI, tax ID, Vermont license number, CPT codes, ICD-10 diagnoses, place of service, and fees. Private-pay clients usually need a simpler invoice — toggle the document type above.
License titles used on Vermont superbills
Independent counseling in Vermont is commonly written as LCMHC. Also print the letters you actually hold: LCMHC, LICSW, LMFT, Licensed Psychologist. The board to match your number against is the Vermont Board of Allied Mental Health. License line hint: VT LCMHC #.
Vermont uses LCMHC. Vermont also has a telehealth registration pathway for some out-of-state clinicians — that is separate from a full license.
Telehealth coding (national rules, used in Vermont)
In-office sessions use place of service 11 and no telehealth modifier. Video visits with the client at home use POS 10 and modifier 95. If the client is not at home, use POS 02. Audio-only, when the payer allows it, is modifier 93. Do not pair POS 11 with modifier 95.
Sales tax on therapy in Vermont
Vermont professional mental health services are generally exempt from sales tax. This generator defaults tax to zero. Add a note, not a tax engine, if your situation is unusual (retail products, groups billed as events, etc.).
Interstate compacts (verify before you practice)
- Counseling Compact: Enacted (confirm if privileges are live)
- PSYPACT (psychologists): Active
- Social Work Compact: Enacted (confirm if privileges are live)
Enacted is not the same as operational. A compact privilege does not replace documenting the license or privilege you used on the date of service.
Does a telehealth registration replace a Vermont license on the superbill?
Print the authorization you actually hold (full LCMHC, compact privilege, or telehealth roster). Do not list a license you do not have.
What to put on a Vermont superbill
- Your legal name, LCMHC or other credential, practice address, phone
- NPI (Type 1) and EIN or SSN as tax ID
- Vermont license number as printed by the Vermont Board of Allied Mental Health
- Client name, date of birth, member ID if they want reimbursement
- Each date of service, POS, CPT (90834 / 90837 / 90791 are the usual set), ICD-10, fee, amount paid
Orientation only — not billing, tax, or legal advice. Payer rules beat this page.
Vermont private-practice clinicians use superbills for out-of-network (OON) insurance reimbursement and invoices for self-pay clients. This generator builds either document in the browser—no PHI upload—and downloads a PDF with rendering credential, Vermont license number, NPI, CPT, ICD-10, place of service, and payment lines.
Select Vermont defaults when your rendering authority and the client's location for the session are Vermont (or another jurisdiction you are lawfully authorized to serve). Match the exact title on your board record. This page is workflow documentation only—not legal, billing, or tax advice.
License titles that belong on the form
Vermont counselors use Licensed Clinical Mental Health Counselor (LCMHC). Independent clinical social workers commonly use LICSW. MFTs use LMFT; psychologists use Licensed Psychologist. Vermont also maintains telehealth registration pathways for some out-of-state clinicians—that roster authorization is separate from a full Vermont license.
Other titles commonly used on Vermont superbills:
- LICSW — print the exact letters on your Vermont license/board record.
- LMFT — print the exact letters on your Vermont license/board record.
- Licensed Psychologist — print the exact letters on your Vermont license/board record.
Exact credential dropdown strings:
`LCMHC` · `LICSW` · `LMFT` · `Licensed Psychologist`
Independently licensed clinicians list their own license only. Associates and provisionally licensed clinicians must use the associate/provisional title and should identify the supervisor when a payer asks. Do not put the independent title on the form during a supervised period.
Board, license number, lookup
Licenses are issued through Vermont's Office of Professional Regulation under the Board of Allied Mental Health. Verify via OPR license lookup and copy the number exactly. If you practice under a telehealth registration rather than a full LCMHC, print that authorization—do not list a license you do not hold.
Official verification: https://sos.vermont.gov/opr/employer-services/lookup/. Copy the license number exactly as shown. The generator hint VT LCMHC # is a placeholder—replace it with your real board number. Include individual NPI (and group NPI if applicable) plus EIN/SSN as the payer requires.
Interstate practice: Counseling Compact / PSYPACT / SW compact
Snapshot for 2026-09-14 (always re-check official maps):
- Counseling Compact — enacted (not yet operational for privileges). Vermont appears on counselingcompact.gov/map/compact-states. Privileges are usable only when both home and remote states are live/operational—check the current live list before relying on a privilege.
- PSYPACT — yes. Vermont participates for psychologists who hold required ASPPB authorizations (E.Passport / TAP as applicable). Confirm on psypact.gov. PSYPACT does not authorize counselor, social work, or MFT practice.
- Social Work Licensure Compact — enacted. Vermont is listed on swcompact.org/compact-jurisdictions. Multistate social work licenses are not yet being issued while the commission implements its data system.
Verify before you rely on it. Compact membership and privilege systems change. This page's flags are for generator defaults only.
Telehealth + place of service
For video psychotherapy superbills, use the place-of-service codes payers expect:
- POS 10 — patient at home
- POS 02 — telehealth other than home
- Modifier 95 — when the plan wants synchronous telemedicine marked
Do not code a video-only session as POS 11. A Vermont license, a live Counseling Compact privilege naming Vermont (when operational), or another lawful authorization must cover the client's location. Put your licensed practice address on the form even when the session is remote. If you hold a Vermont telehealth registration (rather than a full license or compact privilege), document that authorization accurately on the form.
Sales tax on therapy invoices
Vermont sales tax generally applies to tangible personal property and certain taxable services. Professional mental health counseling/psychotherapy is generally exempt. Leave tax at $0 on clinical invoices. Confirm with the Vermont Department of Taxes if you sell goods.
How to fill the Vermont generator
- Choose Superbill or Invoice.
- Set jurisdiction to VT.
- Enter rendering name; select LCMHC (default) or another credential you currently hold from the dropdown.
- Complete practice demographics, NPI, tax ID, and Vermont board license number.
- Add client member ID / DOB only if needed for the OON claim.
- Enter DOS, CPT, ICD-10, units, fees, and payments.
- Telehealth: POS 10 or 02; modifier 95 when required.
- Keep sales tax aligned with Vermont rules (see tax section)—usually $0 on therapy-only fees unless local advice says otherwise.
- Download the PDF locally—nothing is uploaded.
Two worked Vermont examples
Vermont's paperwork runs through the Office of Professional Regulation under the Board of Allied Mental Health, and it carries an unusual wrinkle: the state maintains a telehealth registration roster for some out-of-state clinicians that is separate from a full license — a distinction that belongs on the document if it applies to you. The two documents below come from a fictional Burlington practice. All identifiers are placeholders.
Example 1 — an in-office private-pay Vermont invoice
An LCMHC sees a self-pay client for weekly 60-minute sessions in the office. No insurer is involved, so the document is an invoice — services, dates, charges, payments — and the diagnosis column can stay empty.
| Date of service | Service | CPT | POS | Charge | Paid |
|---|---|---|---|---|---|
| May 6 | Individual psychotherapy, 60 min | 90837 | 11 | $150.00 | $150.00 |
| May 13 | Individual psychotherapy, 60 min | 90837 | 11 | $150.00 | $150.00 |
| May 20 | Individual psychotherapy, 60 min | 90837 | 11 | $150.00 | $150.00 |
| May 27 | Individual psychotherapy, 60 min | 90837 | 11 | $150.00 | $150.00 |
| Sales tax (see below) | $0.00 | ||||
| Total | $600.00 | $600.00 | |||
POS 11 is accurate for office sessions. The tax line stays at $0.00 because Vermont professional mental health services are generally exempt from sales tax — therapy-only invoices carry no taxable line. The credential is LCMHC, Licensed Clinical Mental Health Counselor, and the license field follows the VT LCMHC # hint — copy the number exactly as the OPR lookup displays it.
Example 2 — a telehealth out-of-network superbill
A second client in Montpelier has a PPO and attends weekly by video from home. The document must satisfy an adjuster's checklist, so it becomes a superbill: the invoice fields plus diagnosis, telehealth coding, and the complete provider identity block.
| Date of service | CPT | Modifier | POS | ICD-10 | Charge | Paid |
|---|---|---|---|---|---|---|
| Aug 5 | 90791 | 95 | 10 | F32.1 | $180.00 | $180.00 |
| Aug 12 | 90837 | 95 | 10 | F32.1 | $150.00 | $150.00 |
| Aug 19 | 90837 | 95 | 10 | F32.1 | $150.00 | $150.00 |
| Aug 26 | 90837 | 95 | 10 | F32.1 | $150.00 | $150.00 |
| Total | $630.00 | $630.00 | ||||
The client was at home, so POS 10 applies — telehealth from anywhere else would take 02, and 11 would falsely claim an office visit. Modifier 95 marks synchronous audio-video service for the plans that require it. The intake bills 90791; the 60-minute follow-ups bill 90837.
The provider block carries the rendering name with LCMHC, the license number copied verbatim from the OPR lookup at sos.vermont.gov, NPI, practice address, and tax ID. If the rendering clinician were an independent clinical social worker, the credential would be LICSW. The paid column is populated because OON reimbursement repays actual expenditures.
Both parties were in Vermont, so the state license sufficed. Vermont has enacted the Counseling Compact — privileges require both home and remote states to be live before reliance — and participates in PSYPACT for psychologists holding ASPPB authorizations. If you practice into Vermont under the telehealth registration roster rather than a full license, print that authorization accurately — it is not a license and should not be styled as one.
Common mistakes on Vermont superbills
- Writing "LPC" instead of "LCMHC". Vermont's counseling credential is Licensed Clinical Mental Health Counselor. LPC strings fail to match the Board of Allied Mental Health record.
- Printing LCSW when the license says LICSW. Vermont's independent clinical social work credential is LICSW — print the exact letters on the license.
- Confusing telehealth registration with licensure. Vermont's telehealth registration roster is separate from a full license. Print the authorization you actually hold — do not list a license you do not hold.
- Treating enacted compact status as live. Vermont is a Counseling Compact member, but privileges require operational status on both ends — verify counselingcompact.gov first.
- Coding telehealth as POS 11. Use 10 for a client at home and 02 for telehealth elsewhere. POS 11 describes an office visit.
- Adding a sales-tax line. Professional mental health services are generally exempt from Vermont sales tax. Leave the line at $0 unless you sell taxable goods.
FAQ
Does a telehealth registration replace a Vermont license on the superbill?
Print the authorization you actually hold (full LCMHC, compact privilege, or telehealth roster). Do not list a license you do not have.
Is Vermont in the Counseling Compact?
Vermont has enacted the compact but is not among the live/operational states as of this retrieval. Privileges work only when both home and remote states are live—check counselingcompact.gov.
Does Vermont tax therapy sessions?
Professional mental health services are generally exempt from Vermont sales tax. Leave tax at $0 on session-only invoices unless you sell taxable goods.
Can a Vermont psychologist use PSYPACT?
Vermont participates in PSYPACT. You still need active authorizations and must follow Commission rules—verify on psypact.gov.
What do OON payers want on a Vermont superbill?
Name + Vermont credential (LCMHC or as licensed), board license number, NPI, DOS, CPT, ICD-10, POS, charges, payments, and telehealth modifiers when required.
Why these sources matter
Every factual claim on this page traces back to a primary source: Vermont Board of Allied Mental Health (Office of Professional Regulation), the official interstate-compact commissions, and Vermont's own tax authority. That matters because out-of-network billing guidance ages badly — license titles get renamed, compacts add members, and taxable-service lists get amended. Secondhand summaries lag those changes by months. The links below are the records themselves, with the date each was checked, so you can re-verify anything here before you rely on it for a claim.
References
- Board. Retrieved 2026-09-14. sos.vermont.gov
- License lookup. Retrieved 2026-09-14. sos.vermont.gov
- Counseling Compact jurisdictions. Retrieved 2026-09-14. counselingcompact.gov
- Counseling Compact home (live list). Retrieved 2026-09-14. counselingcompact.gov
- PSYPACT map. Retrieved 2026-09-14. psypact.gov
- Social Work Compact jurisdictions. Retrieved 2026-09-14. swcompact.org
- Social Work Compact news (35 states / AK & WV). Retrieved 2026-09-14. swcompact.org
- Tax. Retrieved 2026-09-14. tax.vermont.gov
Disclaimer
Educational formatting only—not legal, billing, tax, or clinical advice. Confirm licensure and telehealth authority with your Vermont board, compact status with the official commissions, payer rules with the insurer, and tax treatment with the Vermont tax agency or a qualified preparer.