Pennsylvania superbill and invoice for LPC, LCSW, LMFT, and psychologists
This page is the same Therapist Invoice Generator generator with Pennsylvania selected. Out-of-network clients still need a superbill with your NPI, tax ID, Pennsylvania license number, CPT codes, ICD-10 diagnoses, place of service, and fees. Private-pay clients usually need a simpler invoice — toggle the document type above.
License titles used on Pennsylvania superbills
Independent counseling in Pennsylvania is commonly written as LPC. Also print the letters you actually hold: LPC, LCSW, LMFT, Licensed Psychologist. The board to match your number against is the Pennsylvania State Board of Social Workers, Marriage and Family Therapists and Professional Counselors. License line hint: PA PCXXXXXXX.
Pennsylvania LPCs are licensed through the combined social work / MFT / PC board. PSYPACT is active.
Telehealth coding (national rules, used in Pennsylvania)
In-office sessions use place of service 11 and no telehealth modifier. Video visits with the client at home use POS 10 and modifier 95. If the client is not at home, use POS 02. Audio-only, when the payer allows it, is modifier 93. Do not pair POS 11 with modifier 95.
Sales tax on therapy in Pennsylvania
Professional mental health services are generally exempt from Pennsylvania sales tax. This generator defaults tax to zero. Add a note, not a tax engine, if your situation is unusual (retail products, groups billed as events, etc.).
Interstate compacts (verify before you practice)
- Counseling Compact: Enacted (confirm if privileges are live)
- PSYPACT (psychologists): Active
- Social Work Compact: Not a member
Enacted is not the same as operational. A compact privilege does not replace documenting the license or privilege you used on the date of service.
What does a Pennsylvania LPC number look like?
Professional counselor numbers are often PC followed by digits. Copy from the PALS license lookup.
What to put on a Pennsylvania superbill
- Your legal name, LPC or other credential, practice address, phone
- NPI (Type 1) and EIN or SSN as tax ID
- Pennsylvania license number as printed by the Pennsylvania State Board of Social Workers, Marriage and Family Therapists and Professional Counselors
- Client name, date of birth, member ID if they want reimbursement
- Each date of service, POS, CPT (90834 / 90837 / 90791 are the usual set), ICD-10, fee, amount paid
Orientation only — not billing, tax, or legal advice. Payer rules beat this page.
Pennsylvania clinicians in private practice need clean out-of-network (OON) paperwork as often as they need a simple private-pay receipt. This generator builds either a superbill (the itemized clinical receipt clients submit to their insurer) or a private-pay invoice for cash-pay sessions. Both documents stay in your browser: fields never upload to a server, so you are not sending protected health information (PHI) to a third-party billing SaaS just to print a PDF.
Use the Pennsylvania defaults when your rendering provider is licensed in the Commonwealth and the client was located in Pennsylvania for the session. Match credential letters to your wall license, print the PALS license string exactly, and keep place-of-service (POS) and telehealth modifiers honest. This page is a documentation aid—not legal, billing, or tax advice.
License titles that belong on the form
Pennsylvania’s independent counseling title is Licensed Professional Counselor (LPC). That is the string most commercial payers expect on an OON superbill from a counseling private practice. Do not substitute an out-of-state abbreviation such as LMHC or LPCC unless that is literally what Pennsylvania issued you.
Other titles commonly used on Pennsylvania superbills:
- LCSW — Licensed Clinical Social Worker (independent clinical social work).
- LMFT — Licensed Marriage and Family Therapist.
- Licensed Psychologist — doctoral psychologists licensed by the State Board of Psychology (separate from the combined SW/MFT/PC board).
- LAPC — Licensed Associate Professional Counselor (supervised pathway toward LPC). Use LAPC only if that is your current license; many OON plans still want the supervisor identified in notes.
Exact credential dropdown strings for this generator:
`LPC` · `LCSW` · `LMFT` · `Licensed Psychologist` · `LAPC`
Print the credential immediately after the rendering provider’s name the way the board styles it (for example, “Jordan Alvarez, LPC”). Associates and supervisees should not list an independent title they do not hold.
Board, license number, lookup
Professional counselors, social workers, and marriage and family therapists in Pennsylvania are regulated by the State Board of Social Workers, Marriage and Family Therapists and Professional Counselors under the Bureau of Professional and Occupational Affairs (Department of State). Psychologists are licensed by a separate psychology board; use the psychology license string if that is your credential.
License numbers for professional counselors are often printed with a PC prefix followed by digits (for example, a pattern like `PC#######`). Always copy the exact string from the official Pennsylvania Licensing System (PALS) person search rather than reconstructing a number from memory. Verification is public at the PALS lookup.
On the form, use license hint PA PCXXXXXXX as a reminder, then replace the placeholder with your real PALS number. Include NPI (Type 1 for individuals; Type 2 if billing under a group) and EIN/SSN tax ID as the payer’s claim instructions require.
Interstate practice: Counseling Compact / PSYPACT / SW compact
Counseling Compact. Governor Shapiro signed legislation on July 12, 2026, enacting the Counseling Compact in Pennsylvania (40th member). Privileges are not usable until CompactConnect implementation completes and the Commission lists Pennsylvania among live privilege states. Verify at counselingcompact.gov before you rely on a privilege.
PSYPACT. Pennsylvania participates in PSYPACT for psychologists who hold the required ASPPB authorizations (for example, APIT for telepsychology). Counselors and social workers cannot use PSYPACT.
Social Work Licensure Compact. Pennsylvania is not listed among jurisdictions that have passed Social Work Compact language on the official commission jurisdictions page. Multistate social work licenses are not yet being issued nationally in any event—confirm at swcompact.org before planning interstate SW practice.
Compact and compact-adjacent pathways change; check counselingcompact.gov, psypact.org, and swcompact.org for the client’s location and your home state on the date of service.
Telehealth + place of service
For video sessions where the client is at home, commercial claims commonly use POS 10 (telehealth provided in patient’s home). When the client is elsewhere (not home), POS 02 is the usual telehealth “other” code. Append modifier 95 (synchronous telemedicine) when the payer’s companion guide asks for it. Do not use POS 11 (office) for a pure video visit.
Authorization to treat still follows the client’s physical location. A Pennsylvania LPC license (or a future compact privilege once operational) must cover that location; PSYPACT covers psychologists only. Put the practice address you use for licensing and malpractice on the form even when the session is remote.
Sales tax on therapy invoices
Pennsylvania sales and use tax rules treat many professional services as nontaxable. Under 61 Pa. Code § 31.6, persons rendering nontaxable services—including services of the learned professions—do not collect sales tax on those service fees (they remain consumers of taxable property they buy for the practice). Standalone psychotherapy and professional counseling session fees are therefore generally left at $0 sales tax on an invoice or superbill.
If you also sell taxable tangible goods (books, devices, merch) or enumerated taxable services, those lines can be taxable even when therapy is not. Confirm with the Pennsylvania Department of Revenue or a tax professional before adding a tax line.
How to fill the Pennsylvania generator
- Choose Superbill (insurance reimbursement packet) or Invoice (private-pay).
- Set state/jurisdiction to PA.
- Enter rendering provider name; select credential (LPC default).
- Complete practice address, phone, email, NPI, tax ID, and license number using the PA PC… hint as a format reminder.
- Add client name and optional member ID / DOB only if the client’s plan needs them on the receipt.
- Line items: date of service, CPT (for example 90834/90837), ICD-10, units, fee, amount paid.
- Set POS to 10 or 02 for telehealth; add modifier 95 when required.
- Leave sales tax at $0 unless you have a separate taxable sale.
- Download the PDF in-browser; nothing is uploaded.
Two worked Pennsylvania examples
Pennsylvania billing documents hinge on a handful of details: the LPC title (not the LMHC or LPCC other states use), the PC-prefixed license number, and a compact status that changed in 2026 but is not yet usable. The two documents below show a private-pay invoice and an out-of-network superbill built from the same Pennsylvania caseload. All identifiers are placeholders.
Example 1 — an in-office private-pay Pennsylvania invoice
An LPC in Pittsburgh sees a self-pay client for biweekly 45-minute sessions in the office. With no insurer involved, the document is an invoice — a record of services and payments — and the diagnosis column can stay empty since no claim will be filed against it.
| Date of service | Service | CPT | POS | Charge | Paid |
|---|---|---|---|---|---|
| Apr 2 | Individual psychotherapy, 45 min | 90834 | 11 | $130.00 | $130.00 |
| Apr 16 | Individual psychotherapy, 45 min | 90834 | 11 | $130.00 | $130.00 |
| Apr 30 | Individual psychotherapy, 45 min | 90834 | 11 | $130.00 | $130.00 |
| Sales tax (see below) | $0.00 | ||||
| Total | $390.00 | $390.00 | |||
POS 11 is accurate for office sessions. The tax line holds $0.00 because Pennsylvania treats learned-profession services as nontaxable under 61 Pa. Code § 31.6 — a counseling fee is a service charge, not a retail sale. The credential is LPC, Pennsylvania's actual independent counseling title, and the license field follows the PA PCXXXXXXX hint: professional counselor numbers commonly carry a PC prefix, and the exact string should come straight from the PALS person search.
Example 2 — a telehealth out-of-network superbill
A second client in the Philadelphia suburbs has a PPO and attends weekly by video from home. Now the document must answer an adjuster's checklist, which makes it a superbill: everything on the invoice plus diagnosis, telehealth coding, and the full rendering-provider identity block.
| Date of service | CPT | Modifier | POS | ICD-10 | Charge | Paid |
|---|---|---|---|---|---|---|
| Jul 8 | 90791 | 95 | 10 | F32.1 | $165.00 | $165.00 |
| Jul 15 | 90834 | 95 | 10 | F32.1 | $130.00 | $130.00 |
| Jul 22 | 90834 | 95 | 10 | F32.1 | $130.00 | $130.00 |
| Jul 29 | 90834 | 95 | 10 | F32.1 | $130.00 | $130.00 |
| Total | $555.00 | $555.00 | ||||
The client joined from home, so POS 10 applies; video from anywhere else takes 02, and 11 would falsely claim an office visit. Modifier 95 marks synchronous telemedicine for the plans that ask for it. The intake bills 90791; the 45-minute follow-ups bill 90834.
The provider block carries the rendering name with LPC, the PC-prefixed license number copied from PALS, NPI, practice address, and tax ID. The paid column is doing real work — out-of-network reimbursement repays money the client already spent, so a blank paid column gives the plan nothing to act on.
Associates get one extra line of care here. An LAPC delivering these sessions should print the associate credential — not LPC — and identify the supervisor in the notes or attachment when the plan asks. Some Pennsylvania OON plans process accurate associate-rendered superbills; what they will not process is an associate silently presenting the independent title. The PALS search shows both license types plainly, and the number it lists is the one the document should carry — prefix and all.
Beyond the credential, the payer's checklist is unglamorous: NPI for the rendering clinician, tax ID, practice address, and a taxonomy code in notes or claim fields when the plan requests one. None of it is Pennsylvania-specific — but all of it is what separates a superbill that gets processed from one that comes back marked for insufficient provider information.
Both parties were in Pennsylvania throughout, which kept the licensing question clean. Pennsylvania enacted the Counseling Compact on July 12, 2026 — its 40th member — but privileges are not usable until CompactConnect implementation completes and the Commission lists the Commonwealth as live. For this encounter the LPC license alone covered everything; for a client in another state, that same form would have needed a privilege or license behind it that does not yet exist for Pennsylvania counselors.
Common mistakes on Pennsylvania superbills
- Substituting another state's abbreviation. Pennsylvania's title is LPC — not LMHC, LPCC, or LCPC. Out-of-state strings fail to match PALS records and slow payer verification.
- Printing LPC while holding LAPC. The associate credential is a supervised pathway. Disclose LAPC and identify the supervisor when the plan asks; do not borrow the independent title early.
- Reconstructing the license number instead of copying it. The PC prefix and digit count should come verbatim from the PALS lookup — a guessed format will not match the public record.
- Treating the Counseling Compact as usable now. Pennsylvania enacted in July 2026 but privileges require CompactConnect implementation and operational listing. Enacted is not live.
- Coding telehealth as POS 11. Use 10 for a client at home and 02 for telehealth elsewhere. POS 11 is for in-person office services only.
- Adding a sales-tax line. Learned-profession services are nontaxable under § 31.6. Leave the tax line at $0 unless you sell separately taxable goods.
FAQ
What does a Pennsylvania LPC number look like?
Professional counselor numbers are often PC followed by digits. Copy the full string from the PALS license lookup—do not invent a format.
Can a Pennsylvania LAPC appear as rendering provider?
Only with the associate title disclosed. Many commercial OON plans expect an independently licensed rendering provider or clear supervisor identification. Confirm with the client’s plan before issuing an OON superbill under LAPC.
Is Pennsylvania in the Counseling Compact?
The Commonwealth enacted the compact in July 2026, but privileges work only after implementation and mutual operational status. Check counselingcompact.gov before relying on it.
Does Pennsylvania sales tax apply to therapy sessions?
Generally no for professional counseling/psychotherapy service fees (learned-profession / nontaxable-service treatment). Leave tax at $0 unless you sell taxable goods.
What do OON payers usually want on a Pennsylvania superbill?
Rendering name + credential, NPI, license number, taxonomy if requested, practice address, dates of service, CPT, ICD-10, POS, charges, and amount paid/owed.
Why these sources matter
Every factual claim on this page traces back to a primary source: Pennsylvania State Board of Social Workers, Marriage and Family Therapists and Professional Counselors, the official interstate-compact commissions, and Pennsylvania's own tax authority. That matters because out-of-network billing guidance ages badly — license titles get renamed, compacts add members, and taxable-service lists get amended. Secondhand summaries lag those changes by months. The links below are the records themselves, with the date each was checked, so you can re-verify anything here before you rely on it for a claim.
References
- Board. Retrieved 2026-09-14. pa.gov
- License lookup (PALS). Retrieved 2026-09-14. pals.pa.gov
- LAPC snapshot. Retrieved 2026-09-14. pa.gov
- Counseling Compact (PA member announcement). Retrieved 2026-09-14. counselingcompact.gov
- Counseling Compact (live states / home). Retrieved 2026-09-14. counselingcompact.gov
- Social Work Compact jurisdictions. Retrieved 2026-09-14. swcompact.org
- Tax (61 Pa. Code § 31.6). Retrieved 2026-09-14. pacodeandbulletin.gov
- PA taxable services FAQ (DOR help). Retrieved 2026-09-14. revenue-pa.custhelp.com
Disclaimer
This content is for documentation and workflow support only. It is not legal, billing, coding, insurance, or tax advice. License rules, compact maps, payer policies, and tax treatment change. Verify current requirements with the Pennsylvania boards, the compact commissions, the Department of Revenue, and each client’s plan before you practice or bill across state lines.
```json { "slug": "pa", "abbr": "PA", "defaultCredential": "LPC", "credentials": ["LPC", "LCSW", "LMFT", "Licensed Psychologist", "LAPC"], "licenseHint": "PA PCXXXXXXX", "board": "Pennsylvania State Board of Social Workers, Marriage and Family Therapists and Professional Counselors", "faq": [ { "q": "What does a Pennsylvania LPC number look like?", "a": "Professional counselor numbers are often PC followed by digits. Copy from the PALS license lookup." }, { "q": "Can a Pennsylvania LAPC issue an OON superbill?", "a": "Disclose the associate title. Many plans expect an independently licensed rendering provider or supervisor identification—confirm with the plan." }, { "q": "Is Pennsylvania Counseling Compact operational?", "a": "Pennsylvania enacted the compact in July 2026, but privileges are only usable after CompactConnect implementation. Verify at counselingcompact.gov." } ] } ```